Queueing Reports in WebReports

The Queue option submits a report for background processing. After processing finishes, the report appears on the Completed Reports page, where you can open its available result views.

Unlike Download, Queue does not create a downloadable file in a selected format.

Queue a report

1. Sign in to WebReports.
2. Select Reports.
3. Select Available.
4. Locate and select the report.
5. Open the Run report menu.
6. Select Queue.

For a report that does not require parameter input, WebReports submits the report immediately without opening another dialog.

A confirmation message appears:

The report has been sent for execution and will be on the Completed page when available.

Confirmation that the report was submitted for background processing.

Note: If a report requires parameter values, enter the required values before submitting it.

Open the queued report

1. Select Reports.
2. Select Completed.
3. Locate the queued report.

Recently processed reports normally appear near the top of the list.

A queued report does not have a downloadable file associated with it, so its File field may be blank.

A queued report displayed on the Completed Reports page.

If the report does not appear immediately, allow additional time for processing, and then refresh the Completed Reports page.

Select the queued report

Select the checkbox beside the queued report to enable its available actions.

Depending on the report and your assigned permissions, the actions may include:

• Detail Grid
• Summary Grid
• Finished Report
• Visualize
• Parameters
• ReExecute
• Delete Selected

Because Queue does not generate a downloadable file, Download and Preview remain unavailable.

Result views and management actions available for a selected queued report.

Open queued report results

Select an available result view:

• Detail Grid — Displays individual report records in a grid.
• Summary Grid — Displays summarized or calculated results.
• Finished Report — Opens the formatted report viewer.
• Visualize — Opens the report’s interactive visualizations.

The selected results open directly when processing has finished. No additional confirmation dialog appears.

Available views depend on the report’s configuration and your assigned permissions.

For instructions on using these views, see Viewing Report Results in WebReports.

Review the report parameters

Select Parameters to review the parameter values used when the report was executed.

Use these values to confirm that the queued report contains the intended records.

Run the report again

Select ReExecute to submit the report for background processing again.

Depending on the report, you may be prompted to review or enter parameter values. After processing finishes, the new execution appears as a separate entry on the Completed Reports page.

Delete a queued report

1. Select the checkbox beside the report.
2. Select Delete Selected.
3. Confirm the deletion when prompted.

Deleting the completed execution removes it from the Completed Reports page. It does not delete the original report definition from Available Reports.

Verify that the execution is no longer needed before deleting it.

Queue or download a report

Use Queue when you want WebReports to process the report in the background and make its result views available from Completed Reports.

Use Download when you need a file in a specific format, such as PDF, XLSX, DOCX, or CSV.

For instructions on generating a file, see Downloading Reports in WebReports.

Protect report information

Queued report results may contain confidential business, employee, customer, or financial information.

Before viewing, exporting, printing, or sharing the results:

• Confirm that the report parameters return the intended records.
• Verify that recipients are authorized to view the information.
• Obscure sensitive information in screenshots.
• Follow your organization’s security and retention requirements.